How to Schedule Your Time

Time is the only resource we can not buy, but we often waste it or use it inefficiently. Planning helps you know what you want to achieve in a day, a week or a month and helps you achieve your goals.

Establish a regular distribution schedule, for example, at the beginning of each week or month.

There are many different tools to choose from. A simple and easy way to maintain a schedule is to use paper and a pen, and organize your time using a weekly chart.

You can also use applications and programs such as Google Calendar, Outlook Calendar and Business Calendar. Choose a planning tool that suits your situation, your current work structure, your personal tastes and your budget.

The most important thing when choosing your graph is that it allows you to enter data easily and you can visualize an appropriate period of time (day / week / month) at the level of detail you need.

Once you decide which tool you want to use, configure your calendar as follows:

Select the available time

Start by defining the time you want to make available to your company.

The amount of time you spend at work should reflect the design of your business and your personal goals in life.

For example, if you are requesting an update, it may be convenient to work every day after normal business hours to show your sincerity. If, on the other hand, you want to have enough time for activities without a job, you have decided to do personalized hours and nothing else.

Basic action plans

Then, avoid taking actions to do a good job. Often, things will be evaluated.

For example, if you manage people, make sure you have enough time to deal with the personal problems of the team members, the training and supervision needs. Also, give him time to communicate with the boss and the key people around him.

Planning high priority activities

See the list of tasks

, Priority planning and urgent activities, as well as basic maintenance tasks that can not be delegated or avoided.

We try to organize the times of the most productive days - for example, some people are more active and effective in the morning, while others focus more effectively in the afternoon or evening. (Our article "Is it a morning job?"

This can help you determine your best moments of the day.

Emergency planning

Then, plan additional time to deal with unexpected events and emergencies. Experience will tell you how much you can do because the most unpredictable general rule is your business, you will need more time. (If you do not plan this time, emergencies will always happen and you will be late).

Frequent interruptions can waste your time. Learn how to handle it

You can reduce the amount of emergency time you have to set aside. Some interruptions are difficult to predict, but leaving a space in your agenda gives you the flexibility to rearrange tasks and solve large problems that occur.
Step 5: Plan the estimated time

The space left on the agenda is the "estimated time": the time available to present your priorities and achieve your objectives. See the list of priority tasks and personal objectives

, Evaluate the time you need to communicate with them and plan for them.
Step 6: Analyze your activities

If, from the fifth stage, you will find that you have little or no time available, you have to go back to two or three or four steps and ask yourself if it is absolutely necessary for the tasks that have been proposed for you. Some things can be delegated or processed more quickly.

One of the most important ways to succeed is to maximize leverage
You can achieve with your time. Increase the amount of work you can do by delegating to other people, outsourcing

Main tasks or use of technology to automate as many activities as possible. This will free you to achieve your goals.

If you think your estimated time is still limited, you may need to renegotiate your request!

Programming is the process by which you plan how to use your time. Doing this right can maximize your efficiency and reduce your stress level.

Select your available time.
Prevent the essential tasks that must be accomplished to succeed in your business.
Identify high priority urgent tasks and "clean up" activities.
Block the urgency in a timely manner to deal with unpredictable events and interruptions.
Plan activities that meet your personal priorities and goals in the time remaining.
Analyze your activities to identify tasks that can be delegated, subcontracted or completely cut off.

It is important that your agenda takes time for your professional and personal goals. If you have little or no time in Steps, check your tasks to see if you can do it otherwise, otherwise your work-life balance will suffer.